Untap vs Airtable
Purpose-built in minutes, not custom-built over months.
Updated April 2026
83%
cheaper at 25 users
A 25-person team pays $6,000-13,500/yr on Airtable. The same team on Untap pays $2,500/yr with unlimited users, programs, and submissions.
See full pricing comparisonQUICK VERDICT
The short version, for people in a hurry.
If you read nothing else, read this.
PRICING
Pricing comparison, line by line.
Their tiers on the left, Untap Corporates plan on the right. Education and NGO pricing subtracts 25% and 50% respectively.
Scroll sideways to see every column; the header row stays visible.
Airtable
Free
Airtable
Team
Airtable
Business
UNTAP
Starter
UNTAP
GrowthPopular
UNTAP
Ultimate
Their tiers on the left, Untap Corporates plan on the right. Education and NGO pricing subtracts 25% and 50% respectively.
Airtable's per-user pricing compounds with every person who touches your program: managers, reviewers, committee members, support staff. A foundation with 25 people involved in grant review pays $6,000-13,500/year on Airtable. The same organization on Untap pays $1,250-2,500/year regardless of team size. Adding 30 external reviewers for two months costs the same as 30 full-time employees on Airtable, with no reviewer-specific pricing tier.
Annual billing includes 2 months free. Subscription pause available at $15/month between program cycles. Education tier: 25% off list. Small NGO tier: 50% off list.
FEATURES
Feature comparison, grouped by workflow.
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Application and Submission Management
7 capabilities
Review and Evaluation
6 capabilities
Communication and Notifications
5 capabilities
Platform and Infrastructure
6 capabilities
Integrations and Security
7 capabilities
WHAT USERS SAY
Common feedback about Airtable.
Paraphrased themes from public reviews. No direct quotes, no cherry-picking: recurring patterns only.
Build and maintenance burden
Setting up program management in Airtable takes 40-100+ hours of experienced builder time. The person who built the system becomes a single point of failure. If they leave, institutional knowledge goes with them.
BASED ON THIRD-PARTY ANALYSIS, 2024-2026
Per-user costs compound for reviewers
Adding 30 external reviewers for two months costs the same as 30 full-time employees on Airtable's per-seat model. No temporary access or reviewer-specific pricing tier exists.
BASED ON PRICING ANALYSIS, 2024-2026
Record limits hit sooner than expected
Hard caps at 1,000 (Free), 50,000 (Team), and 125,000 (Business) records per base are reached faster than expected when tracking applications, reviews, communications, and outcomes together.
BASED ON COMMUNITY FORUMS, 2024-2026
No applicant-facing experience
Airtable Interfaces are internal tools. For a branded, professional applicant experience with status tracking, you need a separate frontend or accept basic Airtable Forms.
BASED ON PRODUCT DOCUMENTATION REVIEW, 2024-2026
Themes are synthesized from public reviews on G2, Capterra, and TrustRadius. We do not reproduce reviewer text.
BY ORGANIZATION
Which platform is right for you?
An honest take. There are scenarios where Airtable is the right answer.
Choose Airtable when...
- You are a small team (under 5) managing a simple internal process
- Your program is really a project tracker, not application-and-review
- You have a dedicated Airtable expert who enjoys building custom systems
- You need completely non-standard workflows no purpose-built tool supports
Choose Untap when...
- You run programs with external applicants needing branded experiences
- Your programs involve structured review with multiple evaluators
- Your reviewer pool exceeds 10 people and per-user costs matter
- You need LMS, mentorship, community, or public voting features
- You are spending more time maintaining your Airtable than running programs
- You are a small NGO and want a 50% discount on the full platform
BY PROGRAM TYPE
Best fit by program type.
How each platform holds up across the eight most common program shapes.
Being fair
Where Airtable is stronger
Airtable is the better pick when your needs match what it was built for; see the “Choose Airtable when...” card above. Untap is the better pick when you run programs continuously and need unlimited submissions, users and programs on one flat price. Both are valid; the honest question is volume and frequency.
Last reviewed: April 2026
What you also get, beyond the comparison above
Point tools win on one job and stop. Untap ships the whole program lifecycle on one engine, including a training stack and an events and bookings stack most alternatives do not have at all.
Trusted at scale
1M+ participants have applied to programs built on Untap.
Fortune 500 innovation teams, UN agencies, universities and national governments have run their programs here.
1M+
Participants
400+
Programs
100+
Customers
Make the switch
Ready to stop building infrastructure?
Import your existing program data and launch your first branded platform on Untap this week. We will help if you need it.
No credit card required. 7-day trial, unlimited everything.